The QuickBooks Specialists
Both we and Intuit recommend that you start by printing the payroll setup checklist to insure you have the information necessary to complete the payroll setup interview.
Here’s a link to the payroll setup checklist.
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According to Intuit, this is possibly caused by a damaged invoice template.
The recommended solution is to duplicate the damaged invoice template, make it inactive, and use the duplicated template in the future.
Here are the steps to resolve this problem:
The screenshot below highlights the To be printed flag and the Template on the QuickBooks Create Invoices window:
See our related article on clearing the To be printed flag under normal circumstances.
This problem is also discussed in an Intuit knowledge base article.
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There are 4 basic ways to clear the QuickBooks invoice print queue:
If you only need to clear a small number of invoices, the first approach is simple and straightforward. Just find the invoice you want to remove from the print queue, uncheck the To be printed checkbox, and move on to the next invoice to be cleared.
Unfortunately, it doesn’t take a very large number to make this approach impractical.
Our second approach solves the problem of clearing a large number of invoices. Send the invoices to an existing printer with a specific configuration and delete the print job before it starts printing. Choose a printer configured for print spooling and to start printing after the last page is spooled. Turn the printer off before printing the batch of invoices in QuickBooks. That means that you can tell QuickBooks to print the batch of invoices to that printer, but nothing will actually print. The entire job will be sent to the printer, or spooled. To verify your printer is properly configured, in Windows (not QuickBooks!) open your Printers window and right click on your printer and choose Properties from the context menu. Then, select the Advanced tab.
Be sure to select Spool print documents so program finishes printing faster and Start printing after last page is spooled, as shown in the above image. (This image is from Windows Vista Ultimate SP1; the exact menus and descriptions may vary slightly in your version of Windows.) This will insure that the entire print job is sent to the printer before it attempts to print the first invoice. Since the printer is off, no printing will occur. Now you’re ready to send the print batch from QuickBooks. Once QuickBooks has finished sending the print batch to the printer, in Windows (not QuickBooks!) return to your Printers window, right click on your printer, and select Open from the context menu. You should now see the print job or jobs that you need to delete. If you need to delete a large number of jobs, click on the first job, then scroll down to the last job, and click on it while holding down the shift key. All the jobs between the first and last will be selected. Then, right click on a selected job and choose Cancel from the context menu. The print job or jobs will be deleted without actually printing any invoices, and QuickBooks will clear the To be printed flag for all invoices on its own.
A variation on our second method is to send the print job to a file, such as an Adobe PDF, and then delete the file.
Our third approach is to install a new printer configured to print to a file rather than the printer itself before attempting to print invoices in QuickBooks. During invoice printing, select the newly installed printer as the printer for this print batch. The specific steps to install a new printer configured to print to a file are discussed in this Intuit knowledge base article.
Lastly, our fourth approach is to reset the To be printed flag using advanced techniques. These file access techniques are beyond the capability of a typical QuickBooks user, and they’re most applicable when a large number of invoices need to be cleared and they need to be cleared selectively. Using programming techniques, we can select large numbers of invoices far more efficiently than would be possible if performed manually. If that’s your circumstance, send us an email and we’ll provide a quotation on the cost to clear the print queue.
This article discusses ways to clear the To be printed flag under normal circumstances, but there are situations where this flag won’t clear using these techniques. One such situation is caused by a damaged invoice template. In these circumstances, you’ll have to first restore normal operation by following the troubleshooting steps appropriate to that special situation before attempting to change the To be printed flag on a larger batch of invoices.
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Maybe. Under US GAAP, the accounting for recorded music is governed by Financial Accounting Standards No. 50, Financial Reporting in the Record and Music Industry.
FAS No. 50 says in part that:
The portion of the cost of a record master borne by the record company shall be reported as an asset if the past performance and current popularity of the artist provides a sound basis for estimating that the cost will be recovered from future sales. Otherwise, that cost shall be charged to expense. The amount recognized as an asset shall be amortized over the estimated life of the recorded performance using a method that reasonably relates the amount to the net revenue expected to be realized.
If you believe that the performance provides a “sound basis” for an estimate that the cost will be recovered from future sales, you can treat the cost as an asset. Otherwise, you’ll need to expense it. The real question is not whether you have the right to use the recorded music on future projects; it’s whether there is a reasonable expectation that you can produce future revenue by doing so. If you purchased a sound clip for a very specific project and aren’t in the business of regularly making commercials for similar projects, there’s probably not a reasonable basis to estimate that you can produce future revenue from the clip. If you purchased a clip of car sounds and are in the business of making automobile commercials, you probably do have a “sound basis” to estimate that you can use the clip to produce future sales.
In QuickBooks, if you treat the cost of this recorded music as an asset, it would be a non-current asset. You would not use a tool such as the Fixed Asset Manager to account for it. The non-current asset account you enter when you write a check or enter a vendor bill to pay for the recorded music would be debited (i. e., increased). Later, you’ll need to amortize the cost of the recorded music over the useful life consistent with FAS No. 50. QuickBooks uses the term other current asset in place of non-current asset. See our article on general ledger account types used by QuickBooks for more information.
If you opt to treat the cost as a non-current asset, be conservative in estimating the useful life of the music. If you over-estimate the useful life, you’re inflating your assets and net income until you’re finished amortizing the asset.
If you determine that there isn’t a basis to estimate that the cost of the recorded music will be recovered from future sales, you’ll need to treat the cost as an expense. In that event, the expense account you enter when you write a check of enter a vendor bill to pay for the music would be debited.
Of course, if you have any doubt about applying an accounting standard like FAS No. 50 to your business, it’s a good idea to consult a CPA.
For more information, read the entire text of FAS No. 50 at FASB’s web site.
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A spot rate, but it’s up to the user to download current spot rates (from the Company->Manage Currency->Download Latest Exchange Rates menu selection) or enter an accurate spot rate when recording a transaction or printing reports. For example, for sales and expenses, a user needs to enter an exchange rate, as shown below in the Create Invoices window.
Foreign currency fluctuations for balance sheet accounts that have not been realized (such as an unpaid customer receivable) appear on the Unrealized Gains & Losses report. When a customer receivable is paid, the foreign currency gain or loss is computed at a spot rate entered when payment is received. That gain or loss has now been been realized and appears on the Realized Gains & Losses report.
We’ve written a more complete description of how multicurrency works in QuickBooks 2009. Later versions of QuickBooks haven’t changed the fundamental operation of this feature.
Multicurrency features are available in QuickBooks Pro 2009, Premier 2009, Enterprise Solutions 9.0 and later versions of those programs. They’re not available in Online Edition Basic or Plus.
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